PRIVACY POLICY

1. Introduction

Welcome to Jersey Athletics (“we”, “us”, “our”). We are committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website www.jerseyathletic.org, contact us, register as a member, or participate in our activities.

By using our Website or providing your personal data, you agree to the practices described in this policy.

2. Who We Are

Jersey Athletics is an athletics organisation based in Jersey, Channel Islands.
Our registered address is: Herichon, Les Grupieaux, St Peter, Jersey, JE3 7ED.
You can contact us by email at: admin@jerseyatletics.org.

We are the data controller for the purposes of the Data Protection (Jersey) Law 2018.

3. What Data We Collect

We may collect and process the following types of personal data about you:

3.1. Information you provide directly

  • Your name and contact details (e.g. email, phone number, address)

  • Date of birth and emergency contact details (for membership or event registration)

  • Payment information (if you pay for membership or events online)

  • Medical or health information relevant to participation in athletics (only if required and with your explicit consent)

  • Any other information you choose to provide through forms, emails, or messages

3.2. Information we collect automatically

  • IP address, browser type, and operating system

  • Pages you visit and how you use our Website (via cookies and analytics tools)

4. How We Use Your Data

We use your personal data for the following purposes:

  • To process membership applications and manage your account

  • To register you for athletics events, training sessions, or competitions

  • To communicate with you about events, updates, and club news

  • To comply with legal obligations (e.g. safeguarding, health and safety)

  • To improve our website and services

  • To respond to enquiries and provide support

We will only use your personal data where we have a lawful basis to do so, including:

  • Consent: where you have given us permission (e.g. marketing emails)

  • Contract: to perform a contract with you (e.g. membership agreement)

  • Legal obligation: to comply with the law

  • Legitimate interests: where it is necessary for our organisational purposes and does not override your rights

5. Cookies and Tracking

Our Website uses cookies to enhance your browsing experience and gather anonymous analytics.
You can set your browser to refuse cookies or alert you when cookies are being sent. Some parts of the Website may not function properly without them.

For more details, please see our [Cookie Policy] (if applicable).

6. Data Sharing

We will never sell your personal data.

We may share your data with:

  • Service providers (e.g. IT support, website hosting, payment processors)

  • Governing athletics bodies (e.g. UK Athletics) for registration or competition purposes

  • Emergency services or medical professionals in case of an incident

  • Law enforcement or regulatory authorities if required by law

All third parties we work with are required to keep your data secure and only use it as instructed by us.

7. Data Storage and Security

We take appropriate technical and organisational measures to protect your data from unauthorised access, loss, misuse, or alteration.

Your data is stored securely on servers located within the European Economic Area (EEA) or jurisdictions deemed to provide adequate protection under data protection law.

8. How Long We Keep Your Data

We will keep your personal data only as long as necessary for the purposes we collected it, including to meet legal, accounting, or reporting requirements.

Membership data is typically retained for up to [e.g. 3 years] after your membership ends, unless we are required to retain it longer by law.

9. Your Rights

Under the Data Protection (Jersey) Law 2018, you have the following rights:

  • Access: request a copy of the personal data we hold about you

  • Rectification: request correction of inaccurate or incomplete data

  • Erasure: request deletion of your personal data (in certain circumstances)

  • Restriction: request that we limit how we process your data

  • Objection: object to processing based on legitimate interests or direct marketing

  • Portability: request transfer of your data to another organisation

To exercise your rights, contact us at [insert contact email]. We will respond within one month.

10. Children’s Data

We take special care when processing children’s personal data.
If you are under 16, we require consent from a parent or guardian before collecting your data for membership or event registration.

11. Changes to This Privacy Policy

We may update this policy from time to time. The latest version will always be posted on this page with an updated “Last updated” date.

12. Contact and Complaints

If you have questions about this Privacy Policy or how we handle your data, please contact us at admin@jerseyathletics.org.

If you are not satisfied with our response, you have the right to lodge a complaint with the Office of the Information Commissioner (OIC) Jersey:
https://oicjersey.org